Check Requisition Procedure 

These procedures address what to submit to the Business Office to process payments.

Deadline
Check Requisition Forms received by 12:00 p.m. on Tuesday will be paid that Friday.  Check Requisition Forms  received by the Business Office on or after Tuesday at noon will be processed the following week.

Check Requisitions Forms
Submit one check requisition form for each vendor  (For example:  A request for payment for two invoices from Office Depot can be included on one check request form.)

Please allow adequate time for processing and mailing before the payment is due.  If a discount for early payment applies, please submit timely to take advantage of the discount.

Approvals Required
The following signatures are required on each payment requisitions:

1. Payment Initiator
2. Department Head
3. Cabinet Member (if request total is $1000 or more)

Check requisition will be returned to the originator for:

• Inadequate supporting documentation
• Mismatched amounts on the requisition versus the supporting documents
• Missing Signatures
• Incorrect account numbers
• Questions regarding the charge

Supporting documentation includes receipts, invoices, online confirmations, etc. and should be stapled to the check requisition. Receipts should list business reasons for expenses, particularly meals, including business purpose, individuals in attendance. Please include an extra copy of the invoice if one is to be sent with the check.