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Office Staff

Below you will find all open office staff positions. If nothing appears, there are no available listings. Please note that a background check is required on selected candidates. Westminster College is an Equal Opportunity Employer.

Job Title:

Administrative Assistant for Residential & Greek Life

Job Type:
Full-Time Staff

Job Summary:
The Administrative Assistant for Residential & Greek Life (RGL) will serve as the primary departmental support staff person for the Associate Dean/Director of RGL and Assistant Director of Greek Life/Recreation Services. Under the general direction of the Associate Dean/Director, the administrative assistant will serve as the first contact for all departmental constituents (including students, families, faculty, staff and friends of the College), and will coordinate all major administrative tasks. This position will have frequent contact with students, so it is imperative that administrative assistant maintain productive, professional rapport while working with college students in varying degrees of need and/or crisis.

Required Qualifications:

  • Education: Associate's Degree required.
  • Experience: Previous office experience preferred.
  • Skills: Ability to work in a fast-paced environment, must be detail oriented, possess exceptional critical thinking and problem solving skills, strong customer service philosophy and excellent verbal and written communication skills. Candidate must also be able to maintain a high degree of discretion and confidentiality.

Preferred Qualifications:
Education: Bachelor's Degree preferred.
Experience: Previous support staff/office management experience preferred.

Job Description:

  • Assist the Associate Dean/Director in supervising the daily operation of the office by scheduling meetings and appointments, processing mail, composing and editing correspondence, answering the phone and serving as a general receptionist. This may also include the hiring, training and supervision of student employees.
  • Serve campus constituents by answering questions, providing mediation services, or offering direction and referral to other campus departments when necessary.
  • Maintain housing and meal plan records for the institution, including the completion of the Census Report each semester. This includes determining residency of students, assisting with the coordination of room selection and/or housing assignments, updating housing records (both internal and external to department), and issuing all housing correspondence to new and returning students.
  • Serve as the primary Student Life module manager in the all-campus information database.
  • Manage the campus identification card issuance process and computer system.
  • Maintain constant communication with primary stakeholder departments, including: Campus Safety & Security, Fresh Ideas (campus dining), Plant Operations, Information Technology (IT) and the Business Office.
  • Provide administrative support to campus programs, such as New Student Orientation, room selection, housing opening and closing processes, early arrival approvals, or Resident Advisor (RA) selection and/or training

Must be able to use the computer network system which includes Microsoft Office and other software packages. Must be able to operate typical office equipment such as copy machine, telephone, and fax machine. Must be able to operate office machines such as the fax, telephone, copy machine, and typewriter.

Requires sitting, standing, reaching, and bending. May require light lifting up to 50 lbs. Requires normal range of hearing and vision. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machine, calculators, telephone and office equipment. May also require activities such as setting up tables and chairs or other work related to setting up facilities.

Climate controlled building with private office at most times. This person will also be outside, in other buildings and in various work situations. This position would require occasional work responsibilities on evenings and weekends throughout the year.

How To Apply:
Please send your application, cover letter, and resume with a list of three professional references to: lisa.reffett@westminster-mo.edu or Westminster College, Attn: Lisa Reffett, Director of HR/Compensation, 501 Westminster Avenue, Fulton MO 65251. EOE.

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