Office Staff 

Below you will find all open office staff positions.  If nothing appears, there are no available listings.   Please note that a background check is required on selected candidates.  Westminster College is an Equal Opportunity Employer. 

Job Title:
Administrative Assistant/Coordinator of Events Scheduling, Camps & Conferences
Job Type:
Full-Time Staff

Job Summary:
Responsible for the coordination and scheduling of campus facilities for on-campus events and activities; provides logistical planning, scheduling and coordination of supporting services to ensure effectiveness of accommodations and services for camps & conferences; serves as point person for external facility rentals; and provides administrative support to the Associate Vice President for Institutional Operations.
 
 
Required Qualifications:
  • Education:   Bachelor’s degree in related area. Job-related experience may substitute for degree.;
  • Experience: Proven experience in conference management or hospitality experience preferred.
  • Skills:  Excellent communication skills, written and verbal; excellent organizational skills and attention to logistical details; ability to establish and maintain positive relations with all department and external clients and supporting service providers; ability to simultaneously handle a variety of tasks and successfully manage deadline-driven initiates; ability to effectively develop and assign camps & conferences student work force to fulfill a variety of supporting functions to meet customer needs while representing the College in a professional and positive manner. Proficient in duties typically performed by an administrative assistant.

 

Preferred Qualifications:
 
Job Description:

ESSENTIAL FUNCTIONS:

  1. Schedules appropriate facility spaces for campus functions, activities and events. Processes work orders and coordination of set-up/tear-down requirements with supporting service teams as required. .
  2. Performs logistical planning, coordination and communications of supporting services to ensure effectiveness of accommodations and services for camps, clinics and conferences. Tasks include, but not limited to serving as point-of-contact with camp and conference representatives; prepares formal agreements; schedules facility spaces; coordinates supporting service requirements with Food Services, Information Technology, Housing, Plant Operations and others as needed; coordinates student work force associated with servicing camps & conferences; and prepares final billing.  .
  3. Serves as point-of-contact for external facility rentals (such as reserving spaces for wedding receptions, etc.); schedules spaces; coordinates supporting services; prepares agreements and billing.
  4. Provides administrative support to the Associate Vice President for institutional Operations by fielding/responding to customers via phone, email and in-person; maintains the work order management system; maintains files and records; prepares general correspondence, memos and spreadsheets. Performs other related tasks as required 


    SUPERVISORY RESPONSIBILITIES:

    Develop, coordinate and lead a summer camps & conference student work force. 


    EQUIPMENT TO BE USED:

    Computer, fax machine, calculator, telephone and copy machine. 


    TYPICAL PHYSICAL DEMANDS:

    During the academic year, physical demands are primarily in an office environment. During the summer, requires extensive walking to various campus facilities to oversee and assist student work force as necessary and ensure camps & conference facility readiness as well as post-inspections.  


    WORKING CONDITIONS:

    During the academic year, work conditions will be primarily working in an environmentally controlled office. During the summer, work conditions will require extensive walking and physical labor tasks as required supporting camps & conferences.

How To Apply:
Please send cover letter, resume and at least three professional references to: lisa.reffett@westminster-mo.edu or mail to: Westminster College, ATTN: Lisa Reffett, Director of HR/Compensation, 501 Westminster Avenue, Fulton, MO 65251. . Deadline for submission is March 20, 2015. EOE
 


Job Title:
Administrative Assistant for Residential & Greek Life
Job Type:
Full-Time Staff

Job Summary:
The Administrative Assistant for Residential & Greek Life (RGL) will serve as the primary departmental support staff person for the Associate Dean/Director of RGL and Assistant Director of Greek Life/Recreation Services. Under the general direction of the Associate Dean/Director, the administrative assistant will serve as the first contact for all departmental constituents (including students, families, faculty, staff and friends of the College), and will coordinate all major administrative tasks. This position will have frequent contact with students, so it is imperative that administrative assistant maintain productive, professional rapport while working with college students in varying degrees of need and/or crisis.
 
Required Qualifications:
• Education: Associate's Degree required.
• Experience: Previous office experience preferred.
• Skills: Ability to work in a fast-paced environment, must be detail oriented, possess exceptional critical thinking and problem solving skills, strong customer service philosophy and excellent verbal and written communication skills. Candidate must also be able to maintain a high degree of discretion and confidentiality.
 
Preferred Qualifications:
• Education: Bachelor's Degree preferred.
• Experience: Previous support staff/office management experience preferred.
 
Job Description:
1. Assist the Associate Dean/Director in supervising the daily operation of the office by scheduling meetings and appointments, processing mail, composing and editing correspondence, answering the phone and serving as a general receptionist. This may also include the hiring, training and supervision of student employees.
2. Serve campus constituents by answering questions, providing mediation services, or offering direction and referral to other campus departments when necessary.
3.  Maintain housing and meal plan records for the institution, including the completion of the Census Report each semester. This includes determining residency of students, assisting with the coordination of room selection and/or housing assignments, updating housing records (both internal and external to department), and issuing all housing correspondence to new and returning students.
4.  Serve as the primary Student Life module manager in the all-campus information database.
5. Manage the campus identification card issuance process and computer system.
6. Maintain constant communication with primary stakeholder departments, including: Campus Safety & Security, Fresh Ideas (campus dining), Plant Operations, Information Technology (IT) and the Business Office.
7. Provide administrative support to campus programs, such as New Student Orientation, room selection, housing opening and closing processes, early arrival approvals, or Resident Advisor (RA) selection and/or training
 

EQUIPMENT TO BE USED:
Must be able to use the computer network system which includes Microsoft Office and other software packages. Must be able to operate typical office equipment such as copy machine, telephone, and fax machine.  Must be able to operate office machines such as the fax, telephone, copy machine, and typewriter.
 
TYPICAL PHYSICAL DEMANDS:
Requires sitting, standing, reaching, and bending.  May require light lifting up to 50 lbs.  Requires normal range of hearing and vision. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machine, calculators, telephone and office equipment. May also require activities such as setting up tables and chairs or other work related to setting up facilities.
 
WORKING CONDITIONS:
Climate controlled building with private office at most times. This person will also be outside, in other buildings and in various work situations. This position would require occasional work responsibilities on evenings and weekends throughout the year.

 
How To Apply:
Please send your application, cover letter, and resume with a list of three professional references to:  lisa.reffett@westminster-mo.edu or Westminster College, Attn: Lisa Reffett, Director of HR/Compensation, 501 Westminster Avenue, Fulton MO 65251.  .  EOE.