Frequently Asked Questions 

Student Account Issues
Financial Aid
Payment Plans
Health Insurance
Book Purchases

Student Account Issues

  1. When is my payment due for tuition and fees?
    Payment of tuition and fees less fully awarded financial aid is due on or before the first day of classes each semester.  Payment plans are also available if needed.  
  2. May I make payments on my student account balance? 
    Students may enroll in a payment plan if they wish.  Payment plans are available on a semester basis and offer payments due July through November for the Fall semester and December through April for the Spring semester.   Students may choose to have payments processed from their checking account or credit card automatically, and they can grant parents or other third parties access to their payment plans.    Click here for information regarding enrollment.
  3. What is my balance?
    Student accounts can be accessed through MyWC at https://mywc.westminster-mo.edu/ics.  Monthly billing statements are available as well as recent activity.  Payments can be made at this site as well.
  4. How much does it cost to attend Westminster College?
    Click here for information regarding tuition and fees.
  5. Why doesn’t my account show the financial aid I am receiving?
    Financial aid that has been awarded to you should be listed on your student account statements if you have completed and submitted all of your financial aid paperwork.  If you are expecting aid that does not appear, please contact the Office of Financial Aid at (573) 592-5364.
  6. May I have my work study or college employment pay applied to my student account balance?
    Yes, you may elect to apply your work study or college employment wages to your student account.  To do so, you must complete the Election Form and indicate the portion you wish to apply.  You may choose to allocate either 75% or 100% of your pay.  Forms are available in the Business Office.
  7. Why have I been billed finance charges?
    Student accounts must be paid by the first day of classes each semester.  You may elect to enroll in a payment plan if that is more convenient for you.  As long as your payment plan is current, you will not be charged a monthly finance charge.  However, if you have an unpaid balance on your student account and either neglect to sign up for a payment plan or are delinquent on your payments, a 1.5% monthly finance charge will be applied to your account.
  8. Why am I being charged a parking permit fee when I don’t have a car on campus?
    All students are required to pay a parking permit fee if they have a car anywhere in Fulton.  If you do not have a car in Fulton, you may have the fee waived by completing the Parking Permit Waiver Form located on the Campus Parking Regulations page and submitting it to Plant Operations.  Students are strongly advised not to waive the fee if you have a car here.  Parking fines vary and add up very quickly.  Parking fines assessed to students without proper permits will not be waived on appeal.
  9. Will I receive a refund if I withdraw from Westminster College?
    Refunds are given to students withdrawing from the College according to the following schedule:
     
    First day of classes   100% refund
    Class days 2 – 5      75% refund
    Class days 6 – 10     50% refund
    Class days 11 – 15     25% refund
    Class days 16 and beyond      No refund

      
  10. May I receive a transcript if I am making payments on my balance?
    Transcripts can be issued only when the student account balance is zero whether or not currently enrolled in classes.
  11. I received a Form 1098T and don’t know what it is.
    Form 1098T is a federal tax information form that lists the amount of qualified educational expenses a student has incurred for the tax (calendar) year.  This form is used to complete your (or your parents’) individual income tax return.  Please seek the advice of a professional tax preparer with questions about the use of Form 1098T.
  12. I received a Form 1042S and don’t know what it is.
    Form 1042S is a federal tax information form that discloses taxable scholarship income and related tax withholding for the tax (calendar) year.  This information is required to complete your individual tax return.   Please seek the advice of a professional tax preparer with questions about the use of Form 1042S.

Financial Aid

  1. When will I receive my student loans?
    Generally, student loans are received by Westminster College and posted to student accounts after the third week of the semester.  For specific information about your student loans, please contact the Office of Financial Aid at (573) 592-5364.
  2. Why doesn’t my statement show my financial aid?
    All financial aid, excluding work study or college employment, that has been awarded will appear on your student account statement if you have completed and submitted all of your financial aid paperwork.  If you are expecting financial aid that doesn’t appear on your account, please contact the Office of Financial Aid at (573) 592-5364.
  3. When will I receive my refund?
    Refunds will be prepared weekly beginning after the third week of the session as federal financial aid is received. 

Payment Plans

  1. Does Westminster College offer a payment plan?
    Students may enroll in a payment plan if they wish.  Payment plans are available on a semester basis and offer payments due July through November for the Fall semester and December through April for the Spring semester.   Students may choose to have payments processed from their checking account or credit card automatically, and they can grant parents or other third parties access to their payment plans.   Click here for information regarding enrollment.
  2. Is there a fee for enrolling in a payment plan?
    Yes, there is a $60 fee for each plan.
  3. How many payments does the payment plan allow?
    Each plan offers payments due July through December through November for the Fall semester and December through April for the Spring semester depending on the time of enrollment.
  4. What will be included in my payment plan balance?
    All charges less awarded financial (excluding work study or college employment) aid will be included in the payment plan.
  5. How much will my payments be? 
    The payment plan balance (charges minus awarded financial aid, excluding work study or college employment) will be divided equally over five payments.  If you enroll in the plan after the first payment is due, the balance will be spread equally over the number of payments remaining.  For example, if you enroll in a payment plan on September 1st rather than July, your balance will be divided into three equal payments instead of five.  Payments are initially set up as equal payments; however, any new charges or financial aid will adjust the payments due over the remainder of the plan. This automatic recalculation of payments will happen through October 31 for the Fall payment plans and March 31 for the Spring payment plans.
  6. May I make payments to the online payment to the Business Office rather than online?
    Payments should be made onine in order to record the payments to the plan appropiately.
  7. Why did I receive a statement when I am enrolled in a payment plan?
    Statements are prepared for all students with a balance.  This is a courtesy to the students and is intended to provide information about the balance and allow an opportunity to review account activity.  The receipt of a statement does not indicate a change in payment.

Health Insurance

  1. Why have I been charged for health insurance?
    All Westminster College students are required to have valid health insurance.  Each full-time student will automatically be billed each semester for medical coverage.  
  2. May I waive the health insurance coverage if I have my own personal health insurance?
    Students who already have valid health insurance may opt out of this coverage.  Students must opt out of the coverage once per year and this opt-out is valid for the entire academic year.  In order to opt out of the coverage, the student must complete the waiver process and provide their personal health insurance provider and policy information online using the link under Quick Links to Opt Out.
  3. How often am I required to waive health insurance coverage?
    Students must opt out of the coverage once each year.
  4. What is the deadline for completing a waiver?
    The waiver period generally closes on August 31st and January 31st.  Once the waiver period ends no refunds will be given.
  5. What is the cost of health insurance?
    Health insurance rates are negotiated each academic year.  Please refer to the Schedule of Tuition and Fees for the current rate.

Book Purchases

  1. May I charge my textbooks to my student account?
    You may charge textbook purchases to your student account provided you have a credit balance on your account.  Students receiving book scholarships are also allowed to charge textbooks.  Otherwise, bookstore charges must be paid directly to the bookstore.
  2. Do I need a form from the Business Office in order to charge books to my student account?
    No, you can simply go to the bookstore to make your purchases.  The necessary information will be available in the bookstore.
  3. Can I charge anything besides books at the bookstore?
    Students purchasing books with a book scholarship may only charge textbooks.  Students who have credit balances on their accounts due to loans or overpayments may charge additional items.