Below you will find all open professional staff positions. If nothing appears, there are no available listings. Westminster College is an Equal Opportunity Employer.
POSITION: Executive Assistant to the President and Secretary to the Board
DEPARTMENT: President’s Office
REPORTS TO: President
Westminster College is looking for an organized, detailed-oriented Executive Assistant who can facilitate the productivity and efficiency for the President and oversee the President’s Office operations. Beyond having superb administrative skills, an ideal candidate would excel not only at executing specific tasks, but creative problem solving to find optimal solutions that support the President. The ideal candidate will know how to prioritize, when to make decisions, and when to escalate issues to the attention of the President. As a high-energy, fast-moving environment, Westminster College is looking for someone who is enthusiastic, professional and who “goes the extra mile” to not just get a job done, but to do an amazing job.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Manage an active calendar of appointments for the President;
• Coordinate and scheduling meetings;
• Effective “gatekeeper” for those asking for the President’s time;
• Coordinating internal calendars for project milestones.
• Deftly handle complex and detailed travel plans, itineraries, and agendas;
• Compile documents for travel and meetings, both domestically and internationally in ways that are complete and understandable for President (i.e. President should be able to rely on you for all travel arrangements, itineraries, and related items);
• Make all required flight arrangements and appropriate recommendations for, hotel, chauffeur service, restaurants, rental cars, etc. Prepare itineraries;
• Identify and make the necessary arrangements for international travel including Visa applications and any other information needed when traveling.
Manage & Process Expenses
• Assist the office management with the inventory of office supplies;
• Track travel expenses and prepare expense reports;
• Prepare summaries of credit card and expense statements;
• Monitor and renew magazines/journal subscriptions.
General Executive Duties
• Filing and reporting;
• Assist with food orders and work-related errands for President;
• Receive and interact with visiting clients and guests;
• Maintain the President’s Office area;
• Record, transcribe, and distribute notes/minutes of meetings;
• Perform other administrative duties as needed;
• Be available and reachable to the President at all times (which can include making arrangements occasionally on evenings and weekends);
• Be trustworthy with sensitive information;
• Align your schedule to that of the President (arrival and departure times at work);
• Take the attitude that “no job is too small or too big”;
• Assist President with appropriate personal tasks as needed (e.g. pick up items);
• Proactively (and creatively) suggest solutions to improve the quality of life of the President.
• Bachelor’s degree required; Master’s degree preferred.
• Have at least three years’ experience of high-level administrative support;
• Strong proficiency in computer software systems including: MS Word, Excel, Power Point, ability to conduct thorough and quick Internet research, and knowledge of other related software applications;
• Being a “self-starter” who completes projects and works to meet job objectives even when not given specific tasks;
• Problem solving— able to identify and resolves problems in a timely manner, gathers and analyzes information skillfully;
• Have an awesome eye for details and able to prioritize and plan work activities;
• Professional and positive communication skills with clients and colleagues.
EQUIPMENT TO BE USED:
Must be able to operate the computer and all of the associated software used at the college, and other office machines such as the fax, calculator, telephone and paycheck sealer.
TYPICAL PHYSICAL DEMANDS:
Requires sitting, standing, bending, lifting and reaching. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machine, calculators, the telephone and other office equipment. Requires normal range of hearing and vision.
Work is in a typical office setting.
HOW TO APPLY:
If interested, please respond to this posting with ALL of the following items:
• Cover letter summarizing your goals and interests, and a statement as to why you’d like to join Westminster College and why you feel you’d be a good fit;
• List of three (3) references, including at least 1 Senior Executive for whom you were previously an Executive Assistant.
Please send all items listed above to firstname.lastname@example.org. Applications will be accepted until the position is filled. EOE
POSITION: Marketing and Events Curator, National Churchill Museum
DEPARTMENT: National Churchill Museum
REPORTS TO: Executive Director of the National Churchill Museum
The Marketing and Events Curator for the National Churchill Museum is primarily responsible for raising awareness among the public about the Museum and its programs and activities with the goal of increasing visitation to the Museum and its web site. Secondarily, the curator works with others to plan and execute events in the Museum’s annual calendar. While working closely with and reporting directly to the Executive Director of the Museum, the Curator will work closely with members of the Museum’s governing bodies, other Museum professional staff and student workers, and Westminster College staff to create and execute a comprehensive marketing and group travel program for the Museum and to plan and execute events, including the Museum’s annual lecture series, anniversary commemorations, college events in the Museum and Church of St. Mary, Aldermanbury, and facility rentals such as weddings.
ESSENTIAL FUNCTIONS: The position is responsible for the Museum’s marketing program, including print, digital, and social media, and for planning and executing events for the Museum, including those in other locations.
- Develop annual marketing strategic plan and budget; execute the plan with advertising, social media, and other marketing materials.
- Collect data on the impact of the various components of the marketing plan in order to understand visitation trends.
- Manage the Museum’s social media platforms, web site, and blog.
- Work with tourism bodies of Callaway County and the state of Missouri to promote the Museum.
- Manage the Museum’s news and public relations in cooperation with Westminster College staff.
- Develop materials and attend travel shows that focus on group travel and weddings; work with trade groups and travel companies to promote and book tours of the Museum.
- Work with the Museum’s store manager to promote the physical store and its online presence.
- Working with the administrative office of the Museum, plan and execute major events for the Museum, including the annual Churchill Fellows Weekend and occasional fundraisers and other special events in Fulton and at other locations. Assist members of the Board of Governors in their work on special events.
- Serve as wedding specialist to book weddings in the Church of St. Mary, Aldermanbury, including management of the Museum’s marketing on wedding web sites and with other vendors.
- Coordinate with the Curator of Education and Outreach the booking of school group visits and other educational groups.
- Coordinate use of Museum facilities with various constituencies, especially Westminster College and its student organizations.
- Maintain the Museum’s calendar of school and group tours, weddings, and other special events.
POSITION EXPERIENCE AND TRAINING REQUIREMENTS:
Education: Bachelor’s degree required. Graduate work in marketing or project planning preferred.
Experience: Two years of experience in marketing required. May substitute specifically-relevant college coursework for one year of experience. Experience working in a museum or nonprofit environment preferred.
Required Skills: Demonstrated organizational and communication skills as well as proven ability to work with and motivate co-workers and volunteers. Knowledge of graphic arts and design software. Willingness and ability to travel and work some nights and weekends. Poise and ability to work in stressful situations while being tactful with Museum constituents, including VIPs.
As part of a small museum staff, the Curator must be willing to step in and perform other duties as assigned or needed in furtherance of the Museum’s mission.
EQUIPMENT TO BE USED:
Must be able to operate a computer and all associated software used by the National Church Museum and Westminster College. Must be able to operate other office machines, as appropriate to the duties of the position, to include: fax machine, telephone, copier.
TYPICAL PHYSICAL DEMANDS:
Requires standing, sitting, bending and reaching. May require lifting 50 to 75 pounds to assist in preparing the Museum and Church of St. Mary for special events and programs, and in setting up booth displays at travel and wedding trade shows and other offsite events.
Work in a typical office setting, although the position requires frequent travel (both domestic and international) to attend meetings, conferences, fund-raisers, special events, and lectures, and includes hotel stays and other associated travel requirements. This exempt position may require some weekend and evening work, including participation in social activities and Museum and College events.
HOW TO APPLY:
Please send your application, cover letter, and resume with a list of three professional references to: email@example.com or Westminster College, Attn: Lisa Reffett, Director of HR/Compensation, 501 Westminster Avenue, Fulton MO 65251. Applications will be accepted until the position is filled. EOE
POSITION: Enrollment Services Representative (Oklahoma/Texas)
DEPARTMENT: Enrollment Services
REPORTS TO: Director of Admissions
This position reports to the Director of Admissions and is responsible for assisting in the development and implementation of the College’s marketing and recruitment plan to achieve its enrollment goals primarily in the Oklahoma and Texas markets. Moreover, this position requires an energetic, hardworking person with good interpersonal and communication skills to implement the enrollment marketing activities of the College. This person will work closely with prospective students, their families, counselors, alumni and colleagues to develop and sustain relationships that will help the college achieve its recruitment goals.
- Meet the enrollment goals for the Oklahoma/Texas market areas by preparing and executing an annual plan that will promote the College and attract prospective students. The plan will include fall and spring travel activities, special events, college fairs high school and personal visits within a well defined market area to ensure College visibility and territory coverage.
- Maintain regular contact and/or communication with prospective students, their families, and the high school
counselors throughout the recruitment process and provide accurate and appropriate information about the
College to all constituents.
- Ensure that the academic quality and personal character of student recruits meet Westminster standards for those recommended for review and admittance to the College, by personally reviewing student academic credentials, references and recommendations necessary for assessment prior to review by the Admissions Committee.
Provide consultation and expert advice to management team for the designated region by maintaining accurate records of all recruitment activities for program evaluation and historical preservation.
- Education: Bachelor’s degree from an accredited institution.
- Experience: One to three years experience in college admissions, sales or a related position.
- Skills: Excellent written and verbal communication skills and marketing skills required; must be enthusiastic, self-motivated and self-disciplined, organized, flexible and creative; attentive to details; must be computer proficient and possess exceptional telemarketing skills.
Offer direction to student interns and/or student aids that may be assisting with designated projects.
- Must be able to assist with selected Campus Visit Programs.
- Provide counsel and support for inquiries and/or applicants from other states (not primary markets of responsibility).
- Support other duties as assigned.
EQUIPMENT TO BE USED:
Must be able to operate standard office equipment and computer software for admissions programs. Must have a valid driver’s license, good driving record, and provide own vehicle.
TYPICAL PHYSICAL DEMANDS:
Requires standing and sitting for extended periods of time, as well as normal bending and reaching. Requires manual dexterity sufficient to operate standard office machines. Requires a normal range of hearing and vision. Requires lifting a travel case or materials up to 25 lbs. May also require driving long distances and the ability to navigate city traffic.
Typical office environment with considerable amount of time dedicated to territory travel. Access to Internet connection, personal computer and fax, business line and cell telephones.
HOW TO APPLY:
Please send your application, cover letter, and resume with a list of three professional references to:firstname.lastname@example.org or Westminster College, Attn: Lisa Reffett, Director of HR/Compensation, 501 Westminster Avenue, Fulton MO 65251. Applications will be accepted until the position is filled. EOE
POSITION: Systems Administrator/Network Support Specialist
Department: Information Technology
Reports to: Manager Technical Services
This position serves as a Systems Administrator and Network Support Specialist for Westminster College within the Department of Information Technology. This position will support the hardware infrastructure, servers, and administrative divisions and departments of Westminster College in performance of daily operations. This position is responsible for documenting and integrating policy and procedures to guide end user support, network and infrastructure services, as well as providing physical network, server, and end user support for the College.
- Manage, monitor, and support the day-to-day operations of network infrastructure and topology.
- Manage, monitor, and support the day-to-day operations of Westminster College Windows Server hardware (Exchange, SharePoint, ESX Host systems through VMWARE) and topology.
- Configure, manage, and support WAN and LAN infrastructure including, but not limited to; switches, WAPS, and backup systems.
- Assist in the development of departmental policy, procedure and knowledge based support documentation for the ongoing support of hardware/software based systems for the college.
- Develop documentation and training platforms for supported hardware and software based systems.
- Generate and provide system specific reports for analytical review to the Executive Director of Information Technology.
- Make fiscally responsible recommendations for infrastructure enhancements while maintaining operational integrity.
- Provide direct server support and storage management, maintenance, and installation as necessary.
- Work with the managers and staff within the Department of IT to provide escalated support and documentation for problem resolution and remediation.
- Assist with the document and maintain records for all hardware, active software licenses, and lease agreements for supported systems and report findings for new platforms to the Department of Information Technology as appropriate.
- Establish Service Level Agreements which reflect policy and procedure for the Department of Information Technology.
- Communicate with the College staff on various issues which appear during network installation and configuration to guide, support or assist in the implementations of procedures and enterprise policies.
- Provide assistance for College events, computer operations, staff assignments and network activities for granting services to outside agencies, divisions and organizations by fulfilling the College objectives.
- Repairs any failure regarding network and server infrastructure.
- Make recommendations to the Department of IT and college entities that reflect the core values and mission of Westminster College.
- Act as a liaison for the Department of Information Technology as necessary.
- Support in preparation of bid specifications to purchase necessary items such as routers, computers and software suites.
- Installation of computer equipment and software on different platforms for maintaining and upgrading purposes.
- Education: A college degree in a related field is preferred but not required. Experience and professional certifications may be accepted in lieu of college degree. All education and experience will be considered for this position.
- Two or more years of demonstrated professional experience in related field is required in lieu of Associates Degree and professional certifications.
- Experience in “Enterprise” scale support is required.
- Experience in network infrastructure support and maintenance is required.
- Experience in Windows Server administration and Active Directory support is required.
- SQL or SharePoint server administration experience preferred.
- Experience with Linux system support and implementation is preferred.
- Experience in End User Support is required.
- Experience in call tracking documentation is required.
- Experience in higher education a plus.
- SQL Data Base Administration a plus.
- Jenzabar experience a plus.
- Statistical Analysis preferred.
- Detail oriented individual with strong verbal and written communication skills.
- Excellent organizational skills.
- Knowledge of current Microsoft server, office, support systems for daily usage and an end user support perspective.
- Demonstrate effective problem solving processes to effectively execute timely problem resolution.
- Ability to maintain and support vendor relationships.
- Effective documentation of problem solving processes to effectively establish a working knowledgebase.
- Exceptional interpersonal and negotiation skill sets.
- Ability to provide effective project management when required.
- Maintain working knowledge of current technologies.
- Small team leadership or project management may be required.
- Supports the Department of Information Technology by serving as a backup for answering basic software and hardware question across division of IT.
- Other duties as assigned or necessary.
Equipment to be Used:
- PC and Macintosh computers.
- Microsoft Office and other enterprise wide applications.
- Network monitoring software and hardware tools.
Work Environment and Conditions:
- Physical demands to perform this job include carrying, pulling, pushing, climbing and balancing.
- This job requires 20 percent standing, 20 percent walking and 60 percent sitting.
- Climbing stairs and ladders or varied distances and lengths may be required.
- Requires sitting, bending, standing, and reaching.
- May require lifting objects up to 50 pounds.
- Office space is generally climate controlled.
- Flexible schedule and on-call availability will be necessary to minimize outages and facilitate the college mission.
How To Apply:
Please send your application, cover letter, and resume with a list of three professional references to:email@example.com or Westminster College, Attn: Lisa Reffett, Director of HR/Compensation, 501 Westminster Avenue, Fulton MO 65251. Applications will be accepted unti the position is filled. EOE