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Facility Rental and Reservations

Students, Faculty and Staff
Campus facilities are scheduled through the Plant Operations Department. To aid in planning a meeting or event and avoid scheduling conflicts, please check the Campus Calendar. Course schedules are coordinated through the Registrar's office.

How to Reserve Meeting Rooms and Facilities for Campus Activities
Please send campus facility reservation requests to reservations@westminster-mo.edu

Provide the following information:

  1. Full name
  2. Phone number
  3. Students must also provide a faculty or staff contact
  4. Name of event
  5. Date of event
  6. Begin and end time of event
  7. Expected number of attendees
  8. Preferred location
  9. 2nd choice location

If the requested room or facility is available, an email confirmation will be sent within 24 hours. If you do not receive an email confirmation, please call the reservation coordinator at 573-592-5194. Requests which are not properly directed or lacking information require extra time to process.

Events that require setup of tables, chairs, etc. will be assisted by the Plant Operations Department. Detailed setup information should be sent to workorders@westminster-mo.edu 7-14 days prior to the event.

Audio Visual Equipment
Technical assistance and/or equipment requests should be directed to the IT helpdesk at 592-5169 or help@westminster-mo.edu Additional fees may apply to outside organizations.

Any event or meeting taking place in Mueller Leadership Hall--Backer, Marsh and Jones Dining Rooms, must be catered by our campus food service. Contact the catering manager at 573-592-5032 or freshideas@westminster-mo.edu for menus and pricing.

Groups hosting an event where alcoholic beverages will be served must obtain a letter of solicitation for the approved vendor from the College Business Office. This letter will go on file with the State of Missouri and grants the vendor a license to cover a specific event. Vendor letters need to be requested at least two (2) weeks prior to the event date. Contact the Business Office at 573-592-5225 for details.

Outside Organizations and Individuals & Summer Rentals
Outside Groups are identified as community organizations or individuals not being directly related to Westminster College academics, clubs or organizations. Facility use arranged by outside groups is subject to rental and deposit fees, liability clause, and contractual terms. Please click here or email eventrentals@westminster-mo.edu for more information.

Facility Rental During the Academic Year

During the academic year, Westminster College facilities are reserved first and foremost for instruction related activities and campus facilities and grounds are for the primary use and enjoyment of students, faculty and staff. College facilities are made available to outside individuals and community organizations after campus groups have been given sufficient time to plan events and secure facilities for their needs.

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